Privacy Policy

Last updated: 22 October 2026

Vyapar Bandhu is a billing and bookkeeping app for small businesses in India. It is provided by Jaydeep Sarvaiya, Surat, Gujarat, India ("we", "us"). This policy explains what personal data the app collects, why, who it is shared with, and the choices you have. It is written to meet the Information Technology Act, 2000, the rules made under it, and the Digital Personal Data Protection Act, 2023.

1. Data we collect

Your account. Your name, email address, mobile number (optional) and password. The password is stored only as a salted one-way hash; we cannot read it.

Your business records. Everything you enter to run your business: business name, GSTIN, PAN, address, phone, email, logo and signature; your customers and suppliers (names, GSTINs, addresses, phone numbers); items and stock; bills, quotations, payments, expenses, bank and cash accounts. You decide what goes in, and you are responsible for having the right to enter other people's details.

Your team. When you join or invite people to a business, we keep who belongs to it and their role.

Technical data. The IP address and device description of requests, sign-in times, and a log of changes made to business records (who changed what, and when). We use these to keep your account secure, to show the change history, and to fix problems.

Camera and photos. The camera is used only when you scan a barcode or take a photo of your logo or signature. Barcode scanning happens on your phone. Only the logo or signature you choose is uploaded.

We do not collect your contacts, location, call logs or SMS. The app has no advertising and no third-party analytics or tracking.

2. Why we use it

• To run the service: keep your books, make bills and reports, and sync them across your devices and your team.
• To sign you in and keep your account safe, including the one-time codes we email to verify your address at signup, at every login, and to reset your password.
• To send documents you ask us to send, such as a bill emailed to your customer.
• To answer your support requests and tell you about important changes to the service.
• To meet legal obligations and to prevent fraud and misuse.

We use your data on the basis of your consent, given when you create an account, and for the legitimate uses the law allows. We never sell your data or use it for advertising.

3. Who we share it with

• Your team: members of a business you belong to can see that business's records, according to their role.
• People you send documents to: a bill you share opens from a private link for 30 days. Anyone who has that link can view that one bill.
• Service providers who host our servers and database and deliver our emails. They process data only on our instructions. Their servers may be outside India.
• Authorities, when Indian law requires it, for example under a valid order from a court or a government agency.

4. How we protect it

Data travels over encrypted connections (HTTPS). Passwords are hashed. Sign-in sessions expire and can be ended from the app. Access to the servers is limited to us. No system is perfectly secure, but we take reasonable security practices and procedures as required by Indian law, and will tell you and the authorities without delay if a breach affects your data.

5. How long we keep it

We keep your account and business records while your account is open. When you delete your account (see section 7), we delete your profile and every business you own, with all of its records, straight away. Copies may remain in encrypted server backups for up to 30 days before they are overwritten.

GST law requires a business to keep its accounts and records for several years. Keeping those copies is your responsibility: download your bills and reports before you delete your account or a business.

6. Your rights

You can:

• see and correct your profile and business details in the app at any time;
• download your records as PDF and Excel from the app;
• withdraw consent by deleting your account;
• ask us about the data we hold about you, or raise a complaint, by writing to the Grievance Officer below;
• nominate someone to exercise these rights for you in case of death or incapacity, by writing to us.

If we do not resolve your complaint, you may approach the Data Protection Board of India.

7. Deleting your account

In the app, open More → My profile → Delete account. If you cannot use the app, follow the steps on our account deletion page.

8. Children

Vyapar Bandhu is for businesses and is not meant for anyone under 18. We do not knowingly collect data from children.

9. Changes to this policy

We may update this policy as the app or the law changes. We will show the new date at the top, and tell you in the app or by email about important changes before they take effect.

10. Grievance Officer and contact

Jaydeep Sarvaiya
Surat, Gujarat, India
Email: contact@vyaparbandhu.app
We reply within 30 days.